Home/Solutions/Freight Audit

Every invoice audited before payment

100% invoice coverage

Pre-payment error triage

Full audit trail

No manual reconciliation

Platform capabilities

How logistics teams use Cubesite for freight audit

Document ingestion and matching

BOL, MAWB, rate cards, contracts, and carrier invoices are automatically ingested and linked. Every invoice has a complete document trail before it reaches the audit queue.

Pre-payment invoice verification

Error classification by type

Freight sources

Manage connected sources, manual uploads, and synced freight documents.

CONNECTORS

CONFIGURED

DOCS

Upload documents

📦

SHIPMENT EXECUTION DATA

BOL / MAWB / LR · eWay / eCSD · POD

Connected ✓

📋

CONTRACTS & RATE CARDS

Excel · API · TMS Export

Connected ✓

🧾

CARRIER INVOICES

EDI · PDF · Email (DHL / Maersk)

Upload

Recently ingested documents

4 docs

DOCUMENT

TYPE

LINKED REFS

SOURCE

EXTRACTION

35e9d6b098-BOL-DISPUTE-2001.pdf

bol

BKG-DISPUTE-2001

Local Logistics Source Drop

Native parse

MAEU-RATE-CONTRACT-2024.xlsx

contract

CONTRACT-2024

TMS Export

Native parse

DHL-INV-4421-2024.pdf

invoice

INV-4421

Email (DHL)

AI extract

HPL-POD-SHIPMENT-3341.pdf

pod

SHP-3341

Carrier Portal Sync

Native parse

Document Ingestion

Every document connected. Every invoice anchored.

Cubesite ingests shipment documents, rate cards, and carrier invoices from every source such as EDI, PDF, email, TMS export and automatically links them together so every invoice has a complete audit trail.

BOL, MAWB, LR, eWay, eCSD, and POD automatically ingested and parsed
Contracts and rate cards extracted from Excel, API, or TMS exports
Carrier invoices synced from EDI feeds, email, and carrier portals
Every document linked to its corresponding shipment automatically

Freight sources

Manage connected sources, manual uploads, and synced freight documents.

CONNECTORS

CONFIGURED

DOCS

Upload documents

📦

SHIPMENT EXECUTION DATA

BOL / MAWB / LR · eWay / eCSD · POD

Connected ✓

📋

CONTRACTS & RATE CARDS

Excel · API · TMS Export

Connected ✓

🧾

CARRIER INVOICES

EDI · PDF · Email (DHL / Maersk)

Upload

Recently ingested documents

4 docs

DOCUMENT

TYPE

LINKED REFS

SOURCE

EXTRACTION

35e9d6b098-BOL-DISPUTE-2001.pdf

bol

BKG-DISPUTE-2001

Local Logistics Source Drop

Native parse

MAEU-RATE-CONTRACT-2024.xlsx

contract

CONTRACT-2024

TMS Export

Native parse

DHL-INV-4421-2024.pdf

invoice

INV-4421

Email (DHL)

AI extract

HPL-POD-SHIPMENT-3341.pdf

pod

SHP-3341

Carrier Portal Sync

Native parse

Top Error Types

Most frequent findings · Q4 2024

Total errors

100

Rate card mismatch

34 cases$48,200

Detention overcharge

27 cases$31,400

Duplicate billing

18 cases$19,800

Accessorial not in contract

13 cases$11,200

Fuel surcharge error

8 cases$6,400

Based on 211 invoices · 90-day window

$117k total recoverable →

Error Classification

Every error classified by type, carrier, and dollar impact.

Not all billing errors are equal. Cubesite categorises every flag by error type such as rate mismatch, detention excess, duplicate charge, accessorial deviation, so teams can prioritise disputes by impact.

Rate card mismatches identified at line-item level with contract reference
Detention overcharges flagged with free-time window verification
Duplicate invoices detected across carriers and shipment legs
Accessorial charges validated against contract scope

Live Audit View

A single audit interface for Finance, Ops, and AP.

Every invoice is visible in a structured audit dashboard with flagged status, expected vs billed amounts, dispute amount, and transaction status all in one view. Finance approves clean invoices with confidence.

Real-time audit queue sorted by highest dispute amount first
Flagged / approved / under-review status per invoice
Dispute transaction tracking from open draft to carrier confirmed
One-click access to the full evidence package for any flagged invoice

Freight audit

Freight exceptions, sorted by highest dispute amount first.

INVOICES PROCESSED

FLAGGED INVOICES

ESTIMATED SAVINGS

$0k

DOCUMENTS PROCESSED

IDENTIFIERS

STATUS

EXPECTED

BILLED

DISPUTE AMT

DISPUTE TXN

MAEU-DISPUTE-INV-2001

AWB: BKG-DISPUTE-2001 · Maersk · truckload

flagged

$48,500

$58,200

$9,700

Open draft

MAEU-DISPUTE-EXP-2001

AWB: SHP-DISPUTE-2001 · Maersk · truckload

approved

$142,800

Open draft

INV-HPL-3341

BOL: HPL-3341-BOL · Hapag-Lloyd · ocean

flagged

$67,200

$79,650

$12,450

Dispute sent

INV-CMA-7732

MAWB: CMA-7732 · CMA CGM · air

approved

$91,400

—

Showing 4 of 4,000 invoices

Expected $349.9kBilled $372.1kDisputed $22.2k

Start your pilot

See what you've been overpaying.

Book a demo and we'll run a live audit on a sample of your recent invoices — showing exactly how much Cubesite would recover.